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Accurate check in
Button
QR Code
Dynamic QR Code
GPS
Bluetooth
Wi-Fi
NFC
Photo
IP address
LINE
Check-in mode suitable for all industries
Flexible Check-in
Fixed-point Check-in
Multiple-point Check-in
Hybrid Check-in
Work
Clock-in
Clock-out
Overtime clock-in
Rest
Office mode options
Office
WFH
Remote work
Others
Online application, convenient management
Leave application
Overtime application
Clock-in correction application
Work from home application
Business trip application
Resignation application
Salary Calculation
Working Hours
Punch Time
Leave Request
Others
Comprehensive records, effortless investigation
Clock-in record
Leave record
Visit record
Inspection record
Button clock-in
The button clock-in feature of FlexCheckIn, which includes GPS location recording, provides an effective way for enterprises to manage employee attendance. By recording GPS, it ensures the accuracy of clock-in time and prevents employees from clocking in from non-work locations. Supervisors or HR can track employee clock-in locations through GPS. With just a click of the button, employees can easily clock in from anywhere with an internet connection. This is convenient for employees working from home or on the go. The clock-in data is instantly transmitted, allowing the HR or employer to understand and manage employee attendance. Using mobile clock-in saves the cost of traditional punch clocks and reduces the workload for HR. For employees who frequently have business trips or work remotely, FlexCheckIn provides sufficient flexibility to clock in from any location. There is no need for paper or cards for clock-in, reducing environmental impact.
Free download Why is FlexCheckIn free?QR Code clock-in
Scanning a fixed QR code to clock in is a convenient and easy way. Employees don't need to remember any passwords or use specific devices, reducing the time it takes to clock in, especially when there are many employees queuing for clock-in. Attendance data can be securely transmitted in real-time to FlexCheckIn through encryption technology, enabling HR or employers to understand employee attendance. By printing and placing QR codes in appropriate locations, employees can use their mobile phones to scan and clock in, saving on hardware costs and reducing maintenance expenses. QR code clock-in can be applied in various locations, such as office entrances, meeting rooms, construction sites, and more. Clocking in with a fixed QR code has become an ideal choice for many companies' attendance management. It not only prevents tampering or leakage of data but also offers convenience, efficiency, and cost-effectiveness.
Free download Why is FlexCheckIn free?Dynamic QR Code clock-in
Scanning dynamic QR codes for clock-in is highly secure and advanced. Dynamic QR codes auto-update periodically or after each use. Even if someone obtains a photo or screenshot of the QR code, they cannot use it once the code has been updated, reducing the risk of clock-in fraud. The company provides the dynamic QR codes, and employees scan them with their mobile phones to clock-in, eliminating the need for passwords or clock-in hardware. This makes the clock-in process simple and fast. Attendance data will be updated in FlexCheckIn immediately, allowing administrators to monitor and manage employee attendance. Compared to traditional clock-in methods, using dynamic QR codes is more environmentally friendly as it eliminates the use of cards or clock-in devices. Dynamic QR codes can be displayed on any device with an internet connection and can be scanned by any smartphone.
Free download Why is FlexCheckIn free?GPS clock-in
GPS clock-in is a method for managing employee attendance, particularly suitable for field workers or remote workers. GPS enables the recording of employees' locations and ensures that they have arrived at their work sites, thereby enhancing accuracy in attendance management. Supervisors can monitor employees' locations through GPS, which is beneficial for companies with numerous field workers in terms of tracking and time management. GPS clock-in allows employees to clock in from any location, providing convenience for those who frequently change their workplace. GPS clock-in saves costs and reduces employee waiting time during clock-in. This not only improves work efficiency but also helps lower operational expenses. The data obtained from GPS clock-in can be analyzed for various purposes, such as optimizing work routes or tracking employees' work locations. It contributes to enhanced productivity and HR management.
Free download Why is FlexCheckIn free?Bluetooth clock-in
Bluetooth clock-in utilizes Bluetooth technology for accurate and convenient attendance management. It operates within the Bluetooth coverage range, such as offices or meeting rooms, without the need for specific devices or locations. Bluetooth performs well indoors and in GPS-obstructed areas, providing precise location information with low energy consumption. Bluetooth transmitters, including Bluetooth speakers, printers, headphones, keyboards, mice, trackers, and smart home devices, can be set up at clock-in locations. Employees' phones can receive Bluetooth signals to complete the clock-in process. Attendance data is immediately available, improving HR efficiency and providing insights into attendance status. Bluetooth clock-in offers flexibility and convenience, making it an ideal solution for enhancing attendance management in companies.
Free download Why is FlexCheckIn free?Wi-Fi clock-in
Wi-Fi clock-in utilizes Wi-Fi signals to track and record employees' attendance based on their location. Employees' positions are analyzed using the Wi-Fi networks they are connected to, ensuring that they are at the correct workplace. Compared to GPS, Wi-Fi provides greater accuracy and stability, especially in large offices, factories, or warehouses. Wi-Fi clock-in does not require dedicated clocking devices or additional hardware. It only relies on employees' smartphones and existing Wi-Fi networks, reducing costs associated with purchasing and maintaining clocking machines. As long as employees can receive Wi-Fi signals, they can conveniently clock in, offering flexibility. The attendance data can be analyzed to understand employees' work status, attendance, and more, ultimately improving work efficiency and human resources management. Wi-Fi clock-in is an efficient, accurate, and convenient method for attendance tracking, particularly suitable for large indoor work environments in companies.
Free download Why is FlexCheckIn free?Make-up clock-in
When an employee forgets or is unable to clock in or out during work hours, they may need to make up for the missed clock-in. Employees are required to submit a request through FlexCheckIn for a make-up clock-in, explaining the reason for the missed clock-in and providing the hours worked on that day. This request will be approved by their supervisor or the HR department. However, the process for make-up clock-ins may vary between companies, as some companies may have limits on the number of make-up clock-ins or restrictions in certain situations. Excessive make-up clock-ins can indicate time management issues for employees, so it is important for them to understand their company's policy.
Free download Why is FlexCheckIn free?Assist clock-in
Assist clock-in allows employees to use a colleague's phone for clocking in when they forget to bring their own phone. This ensures accurate recording of work hours and enhances the convenience of clocking in for employees. However, it is important to note that this doesn't mean that everyone can use this feature without limitations. When using a colleague's phone for clock-in, the colleague also assumes responsibility for the employee who forgot their phone. FlexCheckIn ensures the protection of personal information, security, and maintains clear records of employees utilizing another person's phone for clock-in. To prevent misuse, the usage frequency of assist clock-in will be restricted to necessary circumstances. Assist clock-in is particularly useful for unexpected situations, providing greater flexibility in attendance management while maintaining the accuracy of clock-in records.
Free download Why is FlexCheckIn free?Irregular clock-in alert
FlexCheckIn prevents irregular clock-in behavior by automatically recognizing and recording employees' clock-in and clock-out times. It allows clock-ins within a buffer period, which are considered successful clock-ins. When employees' clock-in times are irregular, FlexCheckIn promptly sends notifications to supervisors, thereby preventing unnecessary HR disputes. Additionally, FlexCheckIn automatically generates attendance reports, assisting businesses in better managing employees' attendance.
Free download Why is FlexCheckIn free?Auto-update national holidays
According to the Labor Standards Act, there are 11 national holidays each year, including Chinese New Year, Qingming Festival, Dragon Boat Festival, Mid-Autumn Festival, and National Day. Employees have the right to rest on these days. FlexCheckIn automatically updates these holidays every year to better manage employee vacations. It allows employees to know their vacation time in advance and reminds the company of vacation schedules. Through the auto-update of national holidays, companies can better track employees' vacation time and effectively create work plans and manage staffing. Therefore, the auto-update of national holidays in FlexCheckIn is a convenient, efficient, and accurate way to manage holidays.
Free download Why is FlexCheckIn free?Auto-calculate annual leave
FlexCheckIn is a convenient tool that helps businesses automatically calculate employees' annual leave days. By setting the rules in FlexCheckIn, it can calculate employees' annual leave days based on their job tenure. With FlexCheckIn, employees no longer need to manually calculate their own annual leave days or worry about miscalculations, thus saving their time and improving work efficiency. Additionally, FlexCheckIn can generate reports for management to gain a better understanding of employees' annual leave status.
Free download Why is FlexCheckIn free?Online leave request
FlexCheckIn provides clock-in, evaluation, and a simple online leave request feature. Employees can directly apply for leave within FlexCheckIn, enabling them to submit leave requests anytime, anywhere. Once an employee submits a leave request, supervisors are immediately notified and can choose to accept or reject the request. Our aim is to make the leave request process fast and easy. After a successful leave request, FlexCheckIn automatically updates Google Calendar and publishes the leave information on the company calendar. This ensures that everyone has a clear understanding of each employee's leave status and promotes smooth company operations. By using FlexCheckIn, you will experience efficiency in personnel management. We will continue to provide a more practical service, making management easier.
Free download Why is FlexCheckIn free?Substitute
We acknowledge the importance of substitute workers in employee leave requests. Therefore, when an employee submits a leave request, FlexCheckIn will notify the substitute worker first. This ensures that the substitute worker is informed about the employee's leave and can handle relevant work responsibilities. Once the substitute worker is notified, their supervisor also receives this information. Supervisors can determine whether the substitute worker is already aware of the employee's leave request. This serves as an important basis for supervisors to approve employee leaves. Our goal with FlexCheckIn is to create an efficient and user-friendly personnel management system, making the process clear and easy.
Free download Why is FlexCheckIn free?Birthday reminder
Managers won't forget employees' birthdays via FlexCheckIn's birthday reminder, which allows them to plan celebrations or gifts in advance. Since FlexCheckIn has access to employees' personal information, including birthdays, the birthday reminder will send reminders in advance. This not only makes employees feel cared for and valued by the company but also strengthens their sense of belonging and loyalty to the organization.
Free download Why is FlexCheckIn free?Auto seniority calculation
FlexCheckIn can automatically calculate employees' work hours, annual leaves, overtime hours, and seniority. Seniority impacts employee benefits, promotion opportunities, salary adjustments. Using FlexCheckIn makes it easy to keep track of each employee's seniority and automatically calculate corresponding benefits and salary. FlexCheckIn provides reminders for managers to achieve more effective human resources management, allowing employees to have better promotion and career development opportunities.
Free download Why is FlexCheckIn free?Auto-calculation of working hours
By using FlexCheckIn, companies can auto-calculation of employee working hours, eliminating the need for manual calculations. FlexCheckIn records employees' clock-in time, clock-out time, overtime hours, and break time automatically, based on company policies and regulations. Additionally, FlexCheckIn can assist companies in managing employee leave, business trips, and others, making HR management more efficient. By utilizing FlexCheckIn, not only can companies improve employee work efficiency, but it can also help them better manage employee working hours and payroll processing.
Free download Why is FlexCheckIn free?Post an announcement
You can post announcements to all employees or specific individuals using FlexCheckIn. For example, if you want to inform all employees about an upcoming event or remind a particular employee about a task to be completed next month, you can post the announcement on FlexCheckIn. You can also notify only a specific department or specific employees, avoiding individually notifying each employee, saving time, and ensuring that they are informed.
Free download Why is FlexCheckIn free?Establishing Company Policie
FlexCheckIn is a human resources management that helps businesses manage employee attendance, payment, and annual leaves. FlexCheckIn allows businesses to create and maintain company policies, such as overtime regulations, leave policies, disciplinary measures, etc., providing employees with a clearer understanding. Moreover, FlexCheckIn provides an approval mechanism, allowing businesses to make policy modifications or additions, thus enhancing the efficiency of corporate policy management.
Free download Why is FlexCheckIn free?Document Download
FlexCheckIn provides employees with the ability to download documents, allowing them to easily access company-related materials such as policy manuals, employee handbooks, and training materials. Companies can upload these documents to FlexCheckIn and share them with their employees. Additionally, they can restrict the download links to specific employees, enhancing the security of the information. FlexCheckIn streamlines the document download process and makes it more convenient to share information as needed.
Free download Why is FlexCheckIn free?Team Goal Setting
FlexCheckIn can help teams set goals, ensuring that each team member is aware of the company's direction and priorities. Team members can set individual or team goals in FlexCheckIn and track progress. Additionally, FlexCheckIn can auto generate reports, providing management with a clearer understanding of the team's work progress and achievements.
Free download Why is FlexCheckIn free?Send Notifications
Using FlexCheckIn, you can easily send messages to your employees. Whether it's to remind employees to clock in or share the latest updates, you can utilize FlexCheckIn for messaging, ensuring employees receive up-to-date information. Moreover, FlexCheckIn supports sending scheduled reminders to employees, facilitating work progress management and ensuring timely completion of tasks.
Free download Why is FlexCheckIn free?Upload Photos
FlexCheckIn allows employees to upload photos, such as company events, and pictures of company equipment or documents for recording or reference, reducing the time spent dealing with paper documents. This is environmentally friendly, as it minimizes paper waste and resource consumption. The feature enables you to conveniently view company assets or progress at any time, making work more efficient and convenient.
Free download Why is FlexCheckIn free?Establish Directory
FlexCheckIn allows you to create a company directory, making it convenient for employees to access their colleagues' contact information at any time. Managers can easily maintain the directory by adding, modifying, or deleting details to ensure data accuracy. FlexCheckIn supports search and filtering, employees can find their colleagues' contact information through the directory and can use the FlexCheckIn app for phone calls or text messaging.
Free download Why is FlexCheckIn free?Auto-updated Calendar
The auto-updated calendar in FlexCheckIn assists companies in efficiently managing employee leaves and special holidays. FlexCheckIn allows tracking all holidays and festivals while automatically calculating employees' leave days and seniority. Additionally, you can utilize FlexCheckIn to set up the company's HR calendar, streamlining team and schedule management, enabling easy planning and efficient management of company affairs.
Free download Why is FlexCheckIn free?Performance Evaluation
FlexCheckIn not only provides clock-in but also have employee evaluation. Supervisors can evaluate employees within FlexCheckIn, allowing supervisors to track employee performance, providing feedback when needed. It is easy for supervisors to record both positive aspects and areas for improvement in employee performance. Whether it's final evaluations, project assessments, or real-time feedback, FlexCheckIn simplifies the evaluation process, making your company run smoothly and your employees more effective in their work.
Free download Why is FlexCheckIn free?Emergency Contact
Each employee's profile includes their emergency contact details. In unfortunate situations where an employee encounters an emergency at the workplace or during work hours, supervisors or HR personnel can immediately access and contact the employee's emergency contact through FlexCheckIn. This design ensures a quick and effective response in any emergency scenario, reflecting our dedication to creating a caring work environment and making your business operations more efficient.
Free download Why is FlexCheckIn free?Remote Work Request
FlexCheckIn enables employees to request remote work from home by simply submitting a request. Supervisors will receive a notification and can review the request, deciding whether to approve it based on actual needs. This feature not only simplifies the process of applying for remote work but also fosters effective communication between supervisors and employees regarding work arrangements. Our dedication to making your business operations smoother and more efficient remains steadfast, regardless of where your team works from.
Free download Why is FlexCheckIn free?Business Trip Request
FlexCheckIn facilitates employees in applying for business trip requests. Whenever employees need to travel for business purposes, they can easily submit a request through FlexCheckIn. Once the request is submitted, supervisors receive a notification and can review the details before approving or denying the request. This feature ensures that all business operations are adequately supervised and managed. FlexCheckIn provides a dependable solution for efficiently managing your employees' business trips.
Free download Why is FlexCheckIn free?Anti-fraud of remote work
FlexCheckIn offers GPS location matching to support remote working. When employees work from home, they can use FlexCheckIn to clock-in, and FlexCheckIn auto records and matches their GPS location. If the employee's GPS matches, FlexCheckIn confirms that they are indeed working from home. It ensures the authenticity of home office work and provides managers with greater management. We highly concern about employee privacy, and FlexCheckIn provides secure that protects employee privacy. FlexCheckIn is creating a convenient remote work environment, and integrating with the new working model.
Free download Why is FlexCheckIn free?Overtime Request
Overtime Request enables employees to conveniently apply for overtime when needed. When employees need to work overtime, they can submit a request through FlexCheckIn. They are required to fill in some basic information, including the date, time, and reason for overtime. Once an employee submits the overtime request, their supervisor will receive and review the request. This ensures that supervisors are promptly informed of the employee's request. Supervisors can then decide whether to approve or deny the request based on the actual needs. The approval or rejection will be immediately communicated to the employee who made the request. Regardless of whether the overtime request is approved or not, a record will be kept in FlexCheckIn. Overtime Request aims to enhance work efficiency and ensure the protection of employees' rights.
Free download Why is FlexCheckIn free?Resignation
Resignation application in FlexCheckIn simplify the process of quit request. When employees decide to quit, they can directly submit their resignation application through FlexCheckIn. Employees need to provide the resignation date and reason. Once an employee submits, their supervisor will receive a notification at onece, enabling them to promptly understand the employee's quit situation and respond accordingly. Supervisors can view and decide whether to approve or reject the application. Employees will also receive an immediate notification after their application is approved or rejected. Those resignation will be recorded in FlexCheckIn, helping provide detailed HR data and simplifying human resources management, making the process more efficient. Our goal is to use digital solutions to provide convenience to your HR management tasks.
Free download Why is FlexCheckIn free?Work Log
The work log in FlexCheckIn allows employees to record their daily work activities, while also enabling supervisors to monitor their working status. Before ending their shifts, employees can use the work log to document their tasks for the day, such as meetings attended and challenges faced. They can also upload files or photos as needed. Once employees complete their work logs, supervisors can review them, gaining better insights into the employees' work progress and needs. This allows supervisors to provide appropriate support and resources. Work logs are well stored, providing both employees and supervisors with the ability to review past work if necessary and for future evaluations. The work log proves to be a valuable tool for HR management as it enhances employees' working efficiency and improves supervisors' management capabilities.
Free download Why is FlexCheckIn free?Voting
Voting in FlexCheckIn provides a convenient way to conduct various polls, such as voting on employee travel plans or selecting the best employee. You can create a variety of voting activities within FlexCheckIn by providing the voting topic, options, and deadline. Employees can view all the voting activities in FlexCheckIn, and the voting process is both simple and convenient, requiring just a few clicks. FlexCheckIn instantly tallies voting results, allowing you to view the outcomes and stay informed. After the voting ends, you can announce the results within FlexCheckIn, making all employees aware of the voting outcomes. FlexCheckIn not only simplifies the voting process but also increases employee engagement. Whether you need to choose the next company travel destination or determine the most outstanding employee, FlexCheckIn's voting feature provides powerful support.
Free download Why is FlexCheckIn free?Safety update
Safety update enables employees to provide real-time updates on their location and time while working outside the office. When employees visit clients, branches, or go on business trips, they can use "Safety update" to clock in. Supervisors will receive immediate notifications about their arrival time and location, ensuring their safe arrival at the workplace. The safety update data includes location verification, allowing employees to clock in only when they have reached their work location, preventing fake clock-ins. Attendance data is stored in FlexCheckIn, and supervisors can access it at any time to know employees' work status, safety, and efficiency, thereby enhancing HR management. No matter where your employees work, we want them to feel cared for.
Free download Why is FlexCheckIn free?Medal Reward System
FlexCheckIn's medal reward system is an innovative human resource management tool designed to enhance employee performance. It provides a variety of medals to reward employees who achieve specific goals. For instance: Perfect Attendance Medal: This medal recognizes employees with no absences and punctuality throughout the month. It encourages punctuality and improves company productivity. FlexCheckIn automatically awards this medal to employees who are not late or leave early for an entire month. Early Bird Medal: This medal is given to employees who consistently arrive early and start working, acknowledging their proactive attitude and professionalism. Punctual Medal: Employees who have not been late for an extended period (e.g., 3 months) receive this medal. Overtime Warrior Medal: Employees who willingly put in extra hours when required are rewarded with this medal, recognizing their dedication and efforts. Outstanding Contribution Medal: This medal honors employees who have made significant contributions to specific projects. Excellent Service Medal: Employees who excel in providing customer service receive this medal. Top Performance of the Month Medal: This medal is awarded to employees who demonstrate exceptional performance during a month. FlexCheckIn evaluates employee performance, project completion, and teamwork to determine the recipient of this medal, which is publicly announced in FlexCheckIn. These medals not only provide recognition to employees but also serve as motivation for them to work harder. FlexCheckIn is an effective management tool for understanding employee work status and identifying those who contribute significant value to the company.
Free download Why is FlexCheckIn free?Event Registration and Check-in
The FlexCheckIn event registration and check-in system provides a comprehensive solution, allowing administrators to create organizations and events, including setting the event name, event code, start and end dates and times, check-in times for arrival and departure, attendee limits, and start and end registration dates and times. The system also enables administrators to establish quantified scoring rules for event participation, and to share them with interested individuals, referred to as students, via URL or QR code. Students can click or scan to register on their mobile devices, and check in and out of the event on-site by scanning a dynamic QR code displayed on a phone or tablet. Administrators can monitor the registration and participation status of each event at any time and export the quantified scores of all students. Students can view the events they have successfully registered for and inquire about their current quantified scores for activities. Through this system, not only is event registration and management made more orderly, but the concept of quantified scores also increases transparency and motivation for participation in events.
Free download Why is FlexCheckIn free?Inspection Job Record
When inspections become a part of the daily workflow, the FlexCheckIn APP offers a convenient solution to log each inspection session. Before starting the inspection, we made thorough preparations: A designated NFC card is placed at each inspection point, and each card is given a specific name for easy management and retrieval later on. Upon arriving at the designated location, inspectors simply open the FlexCheckIn APP and select the "Start Maintenance" status in the backend. After diligently completing their inspection tasks, they open the APP again and choose "End Maintenance", ensuring that each inspection's time, location, and status are fully recorded.For managers, they can gain insights into the inspection processes without being physically present. Through the FlexCheckIn APP's backend, they can not only monitor the work status of each inspector in real-time but also effortlessly export reports. These reports clearly indicate the start and end times of each inspection, making the management process more transparent and efficient.
Free download Why is FlexCheckIn free?